Administration Assistant

  • Location
    Airdrie, North Lanarkshire
  • Salary
    9.5 £ - 10.5 £ / Hour
  • Category
    Automotive jobs
  • Contract Type
  • Shift Type
  • External Reference

Administration Assistant

Primary responsibility is delivering administrative assistance in day-to day job.

To provide efficient administrative support to the depot, ensuring the efficient operation of the depot's administrative function particularly with regard to weighbridge, stock control and transport support.

* Operating weighbridge and controlling traffic via radio with depot staff.
* Correspondence including minutes of meetings
* Filing and handling all incoming and outgoing mail
* Dealing with incoming telephone calls to the depot
* Updating and maintaining all depot records
* Coordinating requirements for meetings, events and visitors at the depot
* Control and maintain depot petty cash when required
* Producing reports to deadlines
* Liaise with the transport department regarding vehicle routing
* Assist with maintaining notice boards and other information displayed around the site
* Providing holiday / sickness cover as and when required
* Accurate data entry on ERP system
* Maintain good housekeeping standards on ERP system
* Assisting transport coordinator with daily collection sheets and notes
* Adding sales information including daily stock and weekly allocation
* Collating data and the preparation of information on an adhoc basis
* Dealing with customers service queries through to resolution
* Send account status reports when required
* Monitoring customer collection failures and uncompleted work
* Downloading and emailing of photographs to customers
* Compiling depot sales and liaising with Sales & Purchasing
* Assist with managing stock levels by entering information onto ERP daily
* Making bookings and transport arrangements for the collection of outbound material sales
* Administrating visiting drivers paperwork
* Providing customers with relevant documentation to meet compliance requirements

* Monitoring, maintaining and updating exceptions on the time and attendance system
* Liaising with the payroll and HR as required
* Assist with depot recruitment matters - liaising with employment agencies, arranging interviews and issuing information to new starters

Mon-Fri 9.00am to 3.30pm inclusive of a 30 minute unpaid break

35 hours per week

To speak to a recruitment expert please contact Grant Barnes