Records Manager

  • Location
    Kingston Upon Thames, Surrey
  • Salary
  • Category
    Construction industry jobs
  • Contract Type
  • Shift Type
  • External Reference

Title: Records Manager
Location: Kingston upon Thames
Industry: Local Government
Duration: 4 Months
Hourly Rate: £39.86 P/H

Surrey County Council's County Hall is based on Kingston, London which is not in Surrey County. A decision has been made to relocate into Surrey County, and that means moving c1800 staff and members from Kingston into the existing 3 hub and 11 satellite offices within Surrey, as well as into a small Civic Heart office that is yet to be identified, by the end of 2020.

To support this relocation, the Council is keen to move towards agile working, including improving the way it manages its records. The Council currently holds a lot of records in hard copy, in office spaces and in the basement and attics of County Hall. In all, c30,000 linear metres of records and other items of storage have been identified.
The first stage in the process is to assess the current position, and propose fully costed and considered options for how this position can be addressed. The proposals need to be ready by mid-June for approval in July 2019 and implementation thereafter. Proposals need to be compliant with records management good practice and principles as well as statutory requirements for Council record keeping.

At the same time the Council is also retendering its offsite storage contract, and needs some RM expertise to ensure the new contract is procured correctly, and that it meets statutory requirements.

To support this work, two records management posts are sought:
i) A Records Project Manager and
ii) A Records Management Officer.

The Records Project Manager
This role will lead the project to determine the costed options and proposals for July 2019, as set out above. Alongside this, the role will work with existing facilities staff to ensure that guidance documentation is up to date and fit for purpose for services to use in determining records they should keep and how they should keep them.

The project team currently consists of the Facilities Manager; the Senior Business Analyst (providing RM advice, but not qualified); the Operational FM manager. A wider working group of staff including information governance and archivist staff is also in operation. The project is currently lead by the Deputy Chief Property Officer, who is leaving the organisation at the end of May. The RPM will report to the Programme Director (for project delivery), with dotted line management to the Corporate Information Governance Manager (for RM compliance).
The RPM will work with teams, including Information Governance experts, to lead the de-cluttering and clearance of information that is not required, in accordance with the guidance.

Once the preferred proposal is agreed, the RPM will work with the team to put in place the implementation resources in order to deliver the proposal.
This individual should be:
- a qualified records manager
- experienced in implementing records management in the public sector (preferably)
- experienced in communicating RM good practice and working with teams to implement RM principles
- experienced in work in RM projects
- have project management expertise, and be able to plan and execute projects, leading a project team.
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To speak to a recruitment expert please contact Shivraj Sisodia